Published March 31, 2026 · Last reviewed March 31, 2026 · EvalSuite Team
How to Set Up Zoom for Manager 1:1s
A practical setup path for teams that want Zoom-backed 1:1s without forcing every manager to configure everything up front.
Editorial note
This setup guide is grounded in the current EvalSuite product behavior. It covers the shipped hybrid model: manager-owned Zoom Hosts first, one admin-managed workspace fallback host second, and the EvalSuite room as the remaining fallback.
Understand the hosting model first
EvalSuite uses a simple hybrid Zoom model. A manager can connect a personal Zoom Host for their own 1:1s, and an org admin can also configure one workspace fallback host for managers who have not connected a personal host yet.
That means the personal manager host wins whenever it exists. The workspace fallback host is only used when a manager does not have a personal Zoom Host connection.
Admin setup path
If you want Zoom available quickly across the workspace, start by connecting an admin-owned Zoom Host in Settings and then saving it as the workspace fallback host.
1. Connect an admin Zoom Host
Open `Settings -> Workspace -> Zoom Host` and connect the admin-owned Zoom account you want EvalSuite to use as the fallback host.
2. Save that host as the workspace fallback
In the same Zoom Host settings area, choose the admin-owned connection under `Workspace fallback host` and save it.
This does not override managers who already connected their own Zoom Host. It only fills the gap for managers who have not.
3. Keep the shared fallback narrow
The shipped model supports one workspace fallback host, not a host pool or round-robin. That keeps the setup easy to explain and easier to support for small teams.
Manager setup path
Managers who want their own Zoom account to host their own 1:1s should still connect a personal Zoom Host in Workspace settings.
Once that personal host is connected, EvalSuite uses it for that manager instead of the workspace fallback host.
What happens when you schedule a Zoom 1:1
When a scheduled 1:1 uses Zoom, EvalSuite creates or updates the Zoom meeting on the effective host account, stores the current join and host links, and syncs those updates into connected Google or Microsoft calendar invites when available.
If Zoom is unavailable for that manager and workspace at scheduling time, the meeting can stay on the EvalSuite room instead.
The important edge cases to expect
If the workspace fallback host is already backing another overlapping Zoom meeting, EvalSuite blocks that conflicting Zoom slot instead of silently double-booking the shared host.
If a Zoom Host connection is removed, future meetings that depended on that host are downgraded back to the EvalSuite room so the local 1:1 record does not stay pinned to a broken Zoom path.
Which setup path fits your team
Use the workspace fallback host when you want a fast admin-managed rollout and one shared Zoom fallback for managers who are not configured yet.
Use personal manager hosts when host ownership matters to the manager, or when you want each manager to own their own Zoom meetings directly.
Many small teams will use both: an admin fallback host for fast coverage and personal manager hosts for the managers who want full ownership.
Roll out Zoom without overcomplicating it
EvalSuite supports a simple hybrid path: manager-owned Zoom Hosts first, one admin-managed workspace fallback host second, and calendar invite sync in the same workflow.